Intranet Forum Rules

INTRANET FORUM RULES

1. Introduction

T. C. Harrison Group Limited and T.C. Harrison 1960 Limited (“TCH”) provide an intranet Forum to facilitate staff networking. This policy provides a set of guidelines and standards for the use of these Forums, the role of the Intranet Controller and Admin’ coordinators and moderation.

1.1 Definitions

• Forum – A defined topic area on staff intranet for posting news, discussions, and messages. Contains a number of Themes.
• Theme – A subject area within one of the Forums which contains a number of Threads.
• Thread – A discussion or new Post within one of the themes. Users can reply to Threads.
• Post – An individual message or reply within a Thread.

2. Users
All users of the TCH Intranet Forum.

Use of the Forum by anyone other than current employees of TCH is prohibited.

Admin’ Coordinators can create news Posts. All authorized uses can create forum discussions and messages. All authorized users can also acknowledge and comment on news Posts and create/reply to existing forum Posts.
Users must ensure that any Posts made comply with these rules and any other relevant TCH policies or procedure.

3. Account creation
The Intranet can be viewed from any device; however, secure sections of the site can only be accessed using a TCH device using a dedicated TCH network. The Intranet can be viewed by authorized users from any device in any location around the world.

To create or make comment on the Forum you must register using an email address and password. When using a non TCH email address or network, access to an account will go through an approval process to formally identify the user. Once authorized all users will be bound by these Intranet/Forum rules of use and it is the users responsibility to keep their access information secure. In the event of any loss of personal log in information to a third party, the Intranet Controller must be informed without delay.

4. Responsibility
4.1 Intranet Co-Ordinator
TC Harrison’s Intranet Controller is Neil Baker, Managing Director (Ford Division) and he is a point of contact for all activities relating to the development and maintenance of the Intranet/Forum. Any complaints or concerns about the use of the Intranet and/or Forum should be directed to the Intranet Controller.
The Forum has a number of Admin’ Coordinators to cover the 4 Group Divisions who are as follows;-
– TCH Ford Division Midlands – Laura Foulkes, Southern TBC
– TCH JCB – John Leslie
– TCH Leasing – Jennifer Jones
– TCH Group – Matt Vause

The Admin’ Coordinators can enter news content onto the Intranet and all proposed information should be sent to these people for review, potential moderation and posting.

Any authorized Intranet users can create Forum subjects and comment on the Forum. The Forum has profanity control, but any proven misdemeanor will result in potential disciplinary action. Any comment which brings the Company into disrepute or is offensive, has any sexual, racial or discriminatory content or inference, or is deemed to be unsatisfactory in any other way will be deleted and referred immediately to the Intranet Controller for further action (also see Core Forum rules below). Users must understand that it is a condition of use that Admin Controllers can refuse, amend or delete and Forum Post, comment or response without referral to the creator.

4.2 Moderation
Admin’ Coordinators will also perform the roll of Moderators and will be able to maintain discipline in all Forums, ensuring Posts and comments by users comply with these Forum rules. In their Moderation role, Admin’ Coordinators are responsible for closing or removing Posts or discussions from their Forum that do not comply with the Forum rules.

5. Operation of the TCH Intranet Forum
5.1 Creation of a discussion Forum
Discussion Forum can be created by any authorized Intranet users.
5.2 Posting and replying to Threads.
All authorized users of the intranet will be able to view or reply to Forum Posts and Threads.
Users must be logged into the intranet to create Posts or reply to Posts/Threads.
Discussion Forum is designed to be transitory in nature. Content designed for long term use such as guidelines, minutes or other publications should not be posted by users. Documents of this type will be created and stored elsewhere and coordinated by the Intranet Controller. The discussion Forums must not be used as a document store.
5.2.1 Core Forum Rules
All users of the discussion Forums must conform to the core Forum rules and any other TCH related policies and procedures.
Threads or individual Posts within them will be removed by Forum moderators if they

• contain or link to offensive, obscene, defamatory or threatening material;
• contain material or link to material which endorses or promotes discrimination;
• contain any customer or supplier identifiable information (including any combination of data which could identify an individual customer or supplier);
• breach confidentiality or privacy legislation;
• contain information of an essentially personal, political, business or commercial nature unrelated to the work of TCH;
• contain obsolete or inaccurate information.

Posts may also be removed at the discretion of the Forum moderator if they:

• are considered to be ‘spam’, such as Posts containing the same, or similar message posted multiple times,
• are off-topic for the particular Forum,

Additionally, Posts must not:

• infringe copyright law,
• contain website addresses or email address details, other than internal TCH email addresses,
• use expletives (this includes the use of asterisks or other symbols to mask the spelling of an expletive), obscenities, religious statements, defamatory or inflammatory statements or other potentially contentious terminology,
• be used to bully or criticise other users and colleagues

Discussion Forums are not a replacement for line management responsibility.
Concerns about inappropriate behavior towards colleagues, financial irregularities and other serious issues can be raised with your line manager or reported to the Intranet Controller.
Forums should not be used to raise HR or personal issues.
Misuse of discussion Forums may be investigated by the line manager in line with the TCH Employee Conduct Policy.

7. Employee Obligations
Failure to abide by these Forum rules is likely to result in disciplinary action which could result in dismissal.

8. Liability
Each employee remains solely liable for any material published or displayed on the Forum. By using the intranet Forum each employee agrees to indemnify TCH and its officers and employees against any claim, liability, cost, damage, or other expenses (including without limitation legal fees) as a result of any material published or displayed by the employee or any violation by the employee of their obligations under these rules. We reserve the right at our sole discretion to promptly remove or disable access to any material which we think is potentially defamatory, unlawful or in violation of any of these rules.

INet Version 1: 03/11/2022

Marketplace Terms and Conditions

1. Purpose of the Sell Board:
   The Sell Board is a platform provided by the company to facilitate the sale and exchange of goods and services between employees. It is intended for personal use only and not for commercial or business transactions.
2. Company Disclaimer:
   The company provides the Sell Board as a convenience to employees and assumes no responsibility for the items listed, sold, or exchanged on the platform. The company does not endorse, guarantee, or validate the quality, safety, legality, or condition of any goods or services offered on the Sell Board.
3. No Liability for Defective Goods:
   The company is not liable for any defective, damaged, or misrepresented goods sold through the Sell Board. All transactions and negotiations are conducted solely between the buyer and the seller, and the company is not a party to these transactions.
4. Exclusion of Warranties:
   All goods and services offered on the Sell Board are sold “as-is” with no warranties, express or implied, provided by the company. This includes, but is not limited to, any implied warranties of merchantability, fitness for a particular purpose, or non-infringement.
5. No Responsibility for Disputes:
   The company is not responsible for resolving disputes between buyers and sellers. All disputes must be resolved directly between the parties involved.
6. Prohibited Items:
   Employees are prohibited from listing or selling any items that are illegal, dangerous, or inappropriate for a workplace environment. This includes, but is not limited to, weapons, controlled substances, counterfeit goods, and any items that violate company policies or legal regulations.
7. Use at Own Risk:
   Employees use the Sell Board at their own risk. The company makes no representations regarding the security or reliability of the platform and is not responsible for any losses, damages, or injuries arising from the use of the Sell Board.
8. Privacy and Data Security:
   The company is not responsible for the privacy or security of any personal information shared on the Sell Board. Employees should exercise caution when sharing contact details or other personal information.
9. Right to Remove Listings:
10. The company reserves the right to remove any listings that violate these terms and conditions or are deemed inappropriate for the Sell Board. The company may also suspend or terminate access to the Sell Board for any employee who violates these terms.
11. No Endorsement:
    The presence of any item, service, or advertisement on the Sell Board does not constitute an endorsement by the company. The company is not affiliated with any sellers and does not verify the legitimacy of any transactions.
12. Amendment of Terms:
    The company reserves the right to amend these terms and conditions at any time without prior notice. Continued use of the Sell Board following any changes constitutes acceptance of the revised terms.
13. Acceptance of Terms:
    By using the Sell Board, employees acknowledge that they have read, understood, and agree to abide by these terms and conditions. They also acknowledge that the company is not responsible for any aspect of the transactions conducted through the platform.

These terms and conditions are designed to protect the company from any liabilities or legal issues arising from the use of the Sell Board by employees.